All Policies Policy Group 8000 Non-Instructional Operations Jerome Joint School District No. 261 NONINSTRUCTIONAL OPERATIONS 8170 District-Owned Vehicles The District owns and maintains certain vehicles. Included among them are pickups, school buses and vans. Any vehicles leased or rented by the district fall under the same guidelines for purposes of this policy. These are for use by properly authorized personnel of the District for District business purposes. District-owned vehicles shall be used in accordance with all state and federal laws, rules and regulations of the Idaho Department of Education, Jerome School District Board of Trustees, Superintendent of Schools or his/her designee. Drivers of all district-owned vehicles will be properly licensed and shall receive training as determined by District administration to be appropriate. The district may review drivers’ motor vehicle records at any time. Any driver who receives a citation for a driving violation while operating a District vehicle shall personally pay all fines levied. All citations received while the driver is a District employee, whether operating a District vehicle, must be reported and may result in disciplinary action up to and including termination. The District reserves the right to review the complete driving history of an employee in determining disciplinary actions. Health and Safety Protocols of District-Owned Vehicles All users of vehicles owned and maintained by the District shall adhere to the cleaning and disinfection protocols outlined by the District. Legal Reference: I.C. § 33-1506 Inspection of school buses IDAPA 08.02.02.159 Transportation IDAPA 08.02.02.160 Maintenance Standards and Inspections Other Reference: Idaho Department of Education, Idaho’s School Bus Driver Training Classroom Curriculum Policy History: Adopted on: 12/19/2006 Revised on: 05/27/2014 Revised on: 09/22/2020 Policy History: Adopted on: December 19, 2006 Last Revised: February 20, 2025 at 5:02:22 PM

All Policies Policy Group 2000 Instruction Jerome Joint School District No. 261 CURRICULUM AND INSTRUCTION 2605 Advancement Requirements (Grades 6 through 9) The District has established a set of advancement requirements for 6th through 9th grade students which will act as a guide in helping student move methodically and purposefully on a course that will eventually lead to high school graduation. Therefore, the District sets the following advancement requirements: 1. To advance to the 7th grade, students must earn at least 80 percent of the credits attempted in 6th grade and be in compliance with the District’s attendance policy. 2. To advance to the 8th grade, students must earn at least 80 percent of the credits attempted in 7th grade and be in compliance with the District’s attendance policy. 3. To advance to the 9th grade, students must earn at least 80 percent of the credits attempted in 8th grade, complete instruction in career explorations, and be in compliance with the District’s attendance policy. Additionally, unless the student’s parent/guardian provides the District with a written request that the plan not be developed, the student must develop a career pathways plan which outlines the student’s plans for high school and beyond as required by IDAPA 08.02.03.104.2.a. The District shall make a good faith effort to notify each student’s parent/guardian of their responsibility for assisting in the development and approval of the student’s career pathways plan. Each year following the development of the plan until the student graduates or leaves the District, the plan shall be reviewed by the student and teacher advisor or counselor. Students who failed more than 20 percent of the courses attempted in the 6th, 7th, or 8th grade may make up the credits needed to achieve the minimum portion of credits attempted by retaking the necessary courses(s) during the summer, online or through correspondence. Cross Reference: 2600 Promotion/Retention 3050 Attendance Policy Legal Reference: IDAPA 08.02.03.107 Middle Level Credit System IDAPA 08.02.03.104 Career Exploration Instruction Policy History: Adopted on: 03/19/2024 Policy History: Adopted on: March 19, 2024 Last Revised: February 20, 2025 at 5:02:52 PM

All Policies Policy Group 7000 Financial Management Jerome Joint School District No. 261 FINANCIAL MANAGEMENT 7230 Financial Reporting and Audits The Board directs that financial reports of all District funds shall be prepared in compliance with statutory provisions and generally accepted accounting and financial reporting standards. In addition to the reports required for local, state, and federal agencies, financial reports will be prepared monthly and annually and presented to the Board. The financial reports shall reflect the financial activity and status of the District funds. Appropriate interim financial statements and reports of financial position, operating results, and other pertinent information will be prepared to facilitate management control of financial operations. The Board directs that District audits shall be conducted in accordance with Idaho code § 67-450B. Each audit shall be a comprehensive audit of the affairs of the District and the District funds. The audits shall comply with all statutory provisions and generally accepted governmental auditing standards, as defined by the United States Government Accountability Office. Within ten (10) days after receiving the audit from the District’s independent auditor, the school district shall file two (2) copies of the completed audit report with the legislative counsel at: Idaho Legislative Services Office Legislative Services Audit Staff of Legislative Counsel P.O. Box 83720 Boise, Idaho 83720-0054 The report shall be filed with the State Department of Education after its acceptance by the Board of Trustees not later than November 10. Legal Reference: I.C. § 33-701 Fiscal year – Payment and accounting of funds I.C. § 67-450B Independent Financial Audits by Local Government Entities Cross Reference: 7260 Student Activity Fund Policy History: Adopted on: 11/21/2006 Revised on: 08/25/2020 Revised on: 01/27/2026 Policy History: Adopted on: November 21, 2006 Last Revised: January 29, 2026 at 5:58:45 PM

All Policies Policy Group 3000 Students Jt. Jerome School District No. 261 STUDENTS 3085F1 Sexual Misconduct Reporting Form for Students School ___________________________________________________________Date ________________________ Student’s Name_________________________________________________________________________________ (If you feel uncomfortable leaving your name, you may submit an anonymous report, but please understand that an anonymous report will be much more difficult to investigate. We assure you that we’ll use our best efforts to keep your report confidential.) Who was responsible for the harassment or incident(s)? ________________________________________________ _____________________________________________________________________________________________ Describe the incident(s): _________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ Date(s), time(s), and place(s) the incident(s) occurred: _________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ Were other individuals involved in the incident(s)? yes no If so, name the individual(s) and explain their roles: ___________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ Did anyone witness the incident(s)? yes no If so, name the witnesses: ________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ Did you take any action in response to the incident? yes no If yes, what action did you take? ____________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ Were there any prior incidents? yes no If so, describe any prior incidents: __________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ Signature of complainant_________________________________________________________________________ Signatures of parents/legal guardian________________________________________________________________ Procedure History: Adopted on: 12/15/2020 Policy History: Adopted on: December 15, 2020 Last Revised: February 20, 2025 at 5:01:38 PM

All Policies Policy Group 6000 Administration Jerome Joint School District No. 261 ADMINISTRATION 6100 Superintendent Duties and Authorities The Superintendent is the District’s executive officer and is responsible for the administration and management of the District schools, in accordance with Board policies and directives and state and federal law. The Superintendent is hereby granted authority to act on behalf of the Board and the district in all administrative matters with the exception those matters specifically reserved for the Board by law or rule for which there lawfully cannot be any delegation by the Board. The Superintendent is also authorized to develop administrative procedures to implement Board policy and to delegate duties and responsibilities. Delegation of power or duty, however, shall not relieve the Superintendent of responsibility for the action which is delegated. Qualifications and Appointment The Superintendent must be of good character and of unquestionable morals and integrity. The Superintendent shall have the experience and the skills necessary to work effectively with the Board, District employees, students, and the community. The Superintendent shall have a valid superintendent’s endorsement. When the office of the Superintendent becomes vacant, the Board will conduct a search to find the most capable person for the position. Qualified staff members who apply for the position will be considered for the vacancy. Evaluation The Board will conduct a written formal evaluation, at least annually, of the performance of the Superintendent, using standards and objectives developed by the Superintendent and Board, which are consistent with the District’s mission and goal statements. A specific time shall be designated for a formal evaluation session. The evaluation should include a discussion of strengths and weaknesses, as well as performance areas needing improvement. A portion of the evaluation must include multiple objective measures of student growth in achievement as defined in Section 33-1001, Idaho Code. Compensation and Benefits The Board and the Superintendent shall enter into a contract approved by the State Superintendent of Public Instruction. This contract shall govern the employment relationship between the Board and the Superintendent. Cross Reference: 1315 District Planning Legal Reference: I.C. § 33-320 Strategic Planning and Training I.C. § 33-513 Professional Personnel I.C. § 33-1001 Definitions IDAPA 08.02.02.120 Local District Evaluation Policy Hancock v. Idaho Falls School District No. 91 , No. CV-04-537-E-BLW, 2006 U.S. Dist. Ct. LEXIS 52243 Policy History: Adopted on: 10/24/2006 Revised on: 08/23/2011 Revised on: 06/26/2012 Revised on: 11/28/2017 Revised on: 08/25/2020 Policy History: Adopted on: October 24, 2006 Last Revised: November 24, 2025 at 8:06:35 PM

Jerome High School 104 N. Tiger Dr. Jerome, ID 83338 RESET GO Phone (208)324-8137 Fax (208)324-1266

All Policies Policy Group 3000 Students Jerome Joint School District No. 261 STUDENTS 3285 Relationship Abuse and Sexual Assault Prevention and Response The Board endeavors to take steps to prevent and/or respond to known instances of relationship abuse and sexual assault. Such conduct by students, or third parties, is strictly prohibited and shall not be tolerated on District premises, or at any District sponsored activity, regardless of location including, but not be limited to buildings, facilities, and grounds on the District campus, school buses, District parking areas, and the location of any District sponsored activity. This includes instances in which the conduct occurs off the District premises, but impacts a District related activity. Relationship abuse includes the intentional use of physical, sexual, verbal, or emotional abuse or violence by a person to harm, threaten, intimidate, or control another person in a current or past dating relationship. Sexual assault includes sexual violence, sexual abuse, sexual stalking, and rape. Students whose behavior is found to be in violation of this policy will be subject to discipline, up to and including expulsion. Third parties whose behavior is found to be in violation of this policy shall be subject to appropriate sanctions as determined and imposed by the Superintendent or Board. Students or third parties may also be referred to law enforcement officials. Should the District have reason to believe that a child under the age of eighteen (18) year of age has been abused, abandoned, or neglected or has been subjected to conditions which would reasonably result in abuse, abandonment, or neglect, the school shall follow appropriate reporting requirements pursuant to the Child Protective Act. Employees shall also report the incident to the District’s Title IX coordinator or deputies, as described in Policy 3085. The Superintendent is hereby directed to develop administrative procedures to implement this policy in the cases of actions which violate this policy but are not within the scope of sexual harassment as defined in Procedure 3085P. Procedures shall include descriptions of prohibited conduct, the definition of abuse pursuant to the Child Protective Act, reporting and investigative procedures, prevention and response procedures, and provisions to ensure notice of this policy is provided to students. The Board shall review this policy annually. Addressing Sexual Assault Outside the Scope of Policy 3085 and Procedure 3085P Any person wishing to report an instance of sexual assault may do so in accordance with Policy 3085. If the Title IX Coordinator determines the instance of sexual assault does not fall within the scope of Procedure 3085P to address, it may be addressed through this policy. The District shall maintain the confidentiality of the student, as far as possible, and may notify the student of what information may need to be disclosed in the course of the investigation, to whom, and why. The District shall take steps to prevent retaliation against a student who files a complaint regarding sexual assault. The District shall immediately act to remediate the situation, without waiting for the completion of the investigation, and shall notify the student of any services available to assist him or her. Such remediation during or following an investigation may include: 1. Providing an effective escort to ensure the complainant can move safely between classes and activities; 2. Ensuring that the complainant and the perpetrator or alleged perpetrator do not share classes, extracurricular activities, or a school; 3. Provision of victim services such as medical, counseling, and academic support services; 4. Arranging for the complainant to have extra time to complete or retake a class without academic penalty; 5. Disciplinary action against the perpetrator; 6. Counseling for the perpetrator; 7. Conducting training with a group of students if, for example, the sexual violence created a hostile environment within a particular grade level or on a sports team; 8. Ensuring the school has access to a counselor trained to assist victims of sexual violence; 9. Training employees on how to handle reports of sexual violence; 10. Informing students about the problem of sexual violence and how to seek assistance; 11. Conducting bystander intervention and sexual assault prevention programs with students; 12. Issuing official statements that the District will not tolerate and will respond to any incidents of sexual violence; and 13. Assessing the school climate to determine whether the campus is free of sexual violence and determining what steps should be taken to address any problems. Following the investigation, to the extent possible and not in violation of any applicable law, the complainant shall be notified of the outcome of the complaint, including whether the investigation determined that the alleged conduct occurred, remedies being offered to the complainant, any sanctions imposed on the perpetrator that directly relate to the complainant, and any other steps taken to eliminate the hostile environment or prevent recurrence. Cross Reference: 3085 Sexual Harassment, Discrimination and Retaliation Policy 3085P Title IX Sexual Harassment Grievance Procedure, Requirements and Definitions Legal References: I.C. § 16-1601, et seq. Child Protective Act IDAPA 08.02.03.160 Safe Environment and Discipline Policy History: Adopted on: 09/24/2013 Revised on: 12/15/2020 Policy History: Adopted on: September 24, 2013 Last Revised: February 20, 2025 at 5:01:38 PM

All Policies Policy Group 7000 Financial Management Jerome Joint School District No. 261 FINANCIAL MANAGEMENT 7235 Fiscal Accountability and IDEA Part B Funds The District must ensure fiscal accountability at each phase in the use of Individuals with Disabilities Education Act (IDEA) Part B funds. The purpose of this policy is to ensure that the District complies with the State Department of Education requirements described in the Idaho State Department of Education IDEA Funding Manual. Use of IDEA Part B Funds The District shall use IDEA funds only to pay excess costs of providing special education and related services to children with disabilities. A cost is determined to be an excess cost of providing special education only if it meets each of the following criteria: The cost would not exist in the absence of special education needs. The cost is not also generated by students without disabilities. If the cost is specific to a particular child, it is documented if that child is on an Individual Education Plan (IEP). The Board directs the Superintendent to establish procedures and internal controls to ensure that IDEA Part B funds are used only for allowable, excess costs of providing special education and that these costs are accounted for in the proper function/program codes described in 34 CFR 300.202-205. These procedures and controls shall also ensure the accuracy of the District’s Excess Cost Calculation, as required by 34 C.F.R. 300.16 and Appendix A to 34 C.F.R.300. The Special Education Director and the Business Manager approve all IDEA Part B expenditures (PO, invoices) following the process described in the written procedures for determining allowability of cost (cost principles). Time and Effort Reporting The Board directs the Superintendent to establish a system for time and effort reporting that complies with the requirements of OMB Circular A-87 and OMB Circular A-133.and with the 7235P Written Compensation Procedure. Maintenance of Effort In order to ensure that the requirement of Maintenance of Effort is met, the Board directs the Superintendent to establish a means of tracking and reporting local expenditures separate from the expenditure of state funds. This is to be done for the purpose of verifying that local funds are used for special education expenditures. Parentally-Placed Private School Children The District must ensure that it is providing the appropriate portion of IDEA Part B funds to children receiving special education at private schools within the boundaries of the District. To accomplish this, the Board directs the Superintendent to establish procedures to accurately track and report expenditures for services provided to Parentally-Placed Private School Children. The Special Education Director and the Business manager keep accurate records of all expenditures charged to the parentally-placed private school children budget. The documentation should be traceable to the financial report and available for inspection if requested. Property Procurement and Tracking The Board directs the Superintendent to establish written procedures to ensure that the District’s mechanism for procurements using IDEA Part B funds conforms to the standards outlined in 34 C.F.R. 80.36 and with Policy 7400 Miscellaneous Procurement Standards and any related procedures. The Board also directs the Superintendent to establish a system to maintain adequate inventory management of property purchased with IDEA Part B funds. Property records in the inventory management system should include, at a minimum: Property description; Identification number; Source of funding; Acquisition date and cost; The location, use, and condition of the property; Any ultimate disposition data including the date of disposal and sale price of the property. In addition to the above information, the inventory management system should ensure that all source documents in support of the above information are maintained throughout the life and disposition of the equipment. These records should be updated frequently so that every piece of equipment purchased with federal funds can be accounted for at any given time. Cross Reference: 7400 Miscellaneous Procurement Standards 7400P1 Miscellaneous Procurement Standards-Federal Award Requirements 7400P2 Miscellaneous Procurement Standards-Procurement Methods Under a Federal Award 7400P3 Miscellaneous Procurement Standards-Requirements and Restrictions for Procurement Under a Federal Award-Competition Legal Reference: 34 C.F.R. §§200.430 Time and Effort 34 C.F.R. §§80.36 Procurement 34 C.F.R. §§80.42 Retention and Access Requirements for Records 34 C.F.R. §§300.132-133 Provision of Services for Parentally-Placed Private School Children with Disabilities 34 C.F.R. §§300.16 Excess Cost 34 C.F.R. §§300.202-205 Use of Amounts 34 C.F.R. §§300 Appendix A Excess Costs Calculation Fiscal Accountability Checklist: For Sub-Recipients of IDEA Part B Funds Other Reference: Idaho SDE IDEA Part B Funding Manual Policy History: Adopted On: 12/18/2012 Revised On: 05/28/2019 Revised On: 08/25/2020 Revised on: 01/27/2026 Policy History: Adopted on: December 18, 2012 Last Revised: January 29, 2026 at 6:01:34 PM

All Policies Policy Group 6000 Administration Jerome Joint School District No. 261 ADMINISTRATION 6320 Evaluation of Administrative Staff Each administrator shall be evaluated annually in order to provide guidance and direction to the administrator in the performance of their assignment. Such evaluation shall be based on the job description, accomplishment of annual goals and performance objectives, and established evaluative criteria. Measures of growth in student achievement as determined by the Board may be included as an optional measure on the evaluation. The Superintendent shall establish procedures for the conduct of these evaluations. Near the beginning of the school year, the Superintendent shall inform the administrator of the criteria to be used for evaluation purposes, including the adopted goals for the District. Such criteria shall include performance statements dealing with leadership; administration and management; school financing; professional preparation; effort toward improvement; interest in students, staff, citizens and programs; and staff evaluation. Both staff members involved in the evaluation conference shall sign the written report on the conference and retain a copy for their records. The person being evaluated shall have the right to submit and attach a written statement to the evaluation within seven (7) following the conference. Cross Reference Code Description 6300 Duties and Qualifications of Administrative Staff Other Than Superintendent Legal Reference Description I.C. § 33-513 Professional Learning I.C. § 33-518 Employee Personnel Files Other References Description ISBA Policy Services https://www.idsba.org/member-services/policy/ Policy History: Adopted on: 10/24/2006 Revised on: 02/28/1012 Revised on: 06/26/2012 Revised on: 01/28/2014 Revised on: 11/18/2025 Policy History: Adopted on: October 24, 2006 Last Revised: November 24, 2025 at 6:14:44 PM

All Policies Policy Group 3000 Students Jerome Joint School District No. 261 STUDENTS 3370 Searches and Seizure To maintain order and security in the schools, school authorities are authorized to conduct reasonable searches of school property and equipment, as well as of students and their personal effects. School Property and Equipment and Personal Effects Left There by Students School authorities may inspect and search school property and equipment owned or controlled by the school (such as lockers, desks, and parking lots), as well as personal effects left there by students, without notice or consent of the student. This applies to student vehicles parked on school property. Building principals may require each high school student, in return for the privilege of parking on school property, to consent in writing to school searches of his or her vehicle and personal effects therein, when reasonable suspicion of wrongdoing exists. The Superintendent may request the assistance of law enforcement officials to conduct inspections and searches of lockers, desks, parking lots, and other school property and equipment for illegal drugs, weapons, and other illegal or dangerous substances or material, including searches conducted through the use of specially trained dogs. Students School authorities may search the student and/or the student’s personal effects in the student’s possession when there is reasonable suspicion for suspecting that the search will produce evidence the particular student has violated or is violating the law or the District’s student conduct rules. The search itself must be conducted in a manner that is reasonably related to its objectives and not excessively intrusive in light of the age and sex of the student and the nature of the infraction. Whenever practical, searches of a student shall be conducted by a staff member of that student’s gender. Any time a search of a student must be conducted, a second adult shall be present. Whenever practical, this second adult shall also be of the student’s gender. Seizure of Property If a search produces evidence that the student has violated or is violating either the law or the Districts policies or rules, such evidence may be seized and impounded by school authorities, and disciplinary action may be taken. When appropriate, such evidence may be transferred to law enforcement authorities. Cross Reference: Student Vehicle Parking 3450 Policy History: Adopted on: 04/25/2009 Revised on: 03/15/2016 Revised on: 03/15/2022 Revised on: 12/16/2025 Policy History: Adopted on: April 25, 2009 Last Revised: January 5, 2026 at 8:04:06 PM

All Policies Policy Group 7000 Financial Management Jerome Joint School District No. 261 FINANCIAL MANAGEMENT 7450 Federal Cash Management All Responsible District employees shall comply with applicable methods and procedures for payment that minimize the time elapsing between the District’s receipt of federal funds and their disbursement by the District, as required by and in accordance with the Cash Management Improvement Act of 1990. Generally, the District receives payment of federal funds from the State Department of Education on a reimbursement basis. According to guidance from the U.S. Department of Education (USDE), when calculating the interest earned on USDE grant funds, regardless of the date of obligation, interest is calculated from the date that the federal funds are drawn down from the G5 system until the date on which those funds are disbursed by the District. Payment Methods 1. Reimbursements: The District shall initially charge federal grant expenditures to nonfederal funds. a. The District Grant Accountant or Business Manager shall request reimbursement for actual expenditures incurred under the federal grants monthly. All reimbursements are based on actual disbursements, not on obligations. Reimbursement requests shall be submitted on a District form to the State Department of Education. b. The Superintendent or his or her designee shall promulgate a procedure specifying any further requirements. c. Consistent with state and federal requirements, the District shall maintain source documentation supporting the federal expenditures; such as invoices, time sheets, and payroll stubs; and will make such documentation available for the State Department of Education to review upon request. d. Reimbursements of actual expenditures do not require interest calculations. 2. Advances: To the extent the District receives advance payments of federal grant funds; the District shall strive to expend the federal funds on allowable expenditures as expeditiously as possible. Specifically, the District shall attempt to expend all drawn downs of federal funds within 72 hours of receipt. a. The District shall hold federal advance payments in interest-bearing accounts, unless an allowable exception applies. The District shall begin to calculate interest earned on cash balances once funds are deposited into the District’s account. b. Interest shall be calculated quarterly. Total federal grant cash balances shall be calculated on cash balances per grant and applying the District’s actual interest rate. Within 30 days of the end of the quarter, the District shall remit interest earned. The District may retain up to $500 of interest earned per year. c. The Superintendent or his or her designee shall promulgate a procedure specifying the process for remitting interest. Legal Reference: 2 CFR § 200.305 Payment 31 CFR § 205 Rules and Procedures for Efficient Federal-State Funds Transfers 31 U.S.C. § 6503 Intergovernmental financing (Cash Management Improvement Act of 1990) Policy History: Adopted on: 07/26/2016 Revised on: 06/25/2019 Revised on: 05/28/2024 Policy History: Adopted on: July 26, 2016 Last Revised: February 20, 2025 at 5:02:22 PM

All Policies Policy Group 2000 Instruction Jerome Joint School District No. 261 CURRICULUM AND INSTRUCTION 2390 Education of Migratory Children Purpose In accordance with the Board’s philosophy to provide a quality educational program to all students, the District shall provide an appropriate planned instructional program for all students who qualify as Migratory Children under applicable provisions of state and federal law and/or this Policy. The purposes of the program are: 1. To implement a high-quality and comprehensive educational program and to provide educational services during the school year and, as applicable, during summer or intersession periods, that addresses the unique educational needs of migratory children. 2. To ensure that migratory children who move around the United States are not penalized in any manner by disparities among the states in curriculum, graduation requirements, and challenging state academic standards. 3. To ensure that migratory children receive full and appropriate opportunities to meet the same challenging state academic standards that all children are expected to meet. 4. To help migratory children overcome educational disruption, cultural and language barriers, social isolation, various health-related problems, and other factors that inhibits their ability to succeed in school. Eligibility Children are eligible to receive District services if they fall within the definitions below: 1. Migratory child: The term “migratory child” means a child or youth who made a qualifying move in the preceding 36 months: A. As a migratory agricultural worker or a migratory fisher; or B. With, or to join, a parent or spouse who is a migratory agricultural worker or a migratory fisher. 2. Migratory fisher: The term “migratory fisher” means an individual who made a qualifying move in the preceding 36 months and, after doing so, engaged in new temporary or seasonal employment or personal subsistence in fishing. If the individual did not engage in such new employment soon after the move, then the individual may be considered a migratory fisher if the individual actively sought such new employment and has a recent history of moves for temporary or seasonal fishing employment. 3. Qualifying move: The term “qualifying move” means a move due to economic necessity: A. From one residence to another residence; and B. From one school district to another school district, except: i. In the case of a state that is comprised of a single school district, wherein a qualifying move is from one administrative area to another within such district; or ii. In the case of a school district of more than 15,000 square miles, wherein a qualifying move is a distance of 20 miles or more to a temporary residence. C. The term “in order to obtain”, when used to describe why a worker moved, means that one of the purposes of the move is to seek or obtain qualifying temporary employment or seasonal employment in agricultural work or fishing work. D. If a worker states that a purpose of the move was to seek any type of employment, i.e., the worker moved with no specific intent to find work in a particular job, the worker is deemed to have moved with a purpose of obtaining qualifying work if the worker obtains qualifying work soon after the move. E. Notwithstanding item D above, a worker who did not obtain qualifying work soon after a move may be considered to have moved in order to obtain qualifying work only if the worker states that at least one purpose of the move was specifically to seek the qualifying work, and: i. The worker is found to have a prior history of moves to obtain qualifying work; or ii. There is other credible evidence that the worker actively sought qualifying work soon after the move but, for reasons beyond the worker's control, the work was not available. Plan Requirements The District’s Plan shall, at a minimum, shall include provisions to accomplish the following goals and directives: 1. Performance targets. The plan must specify: A. Performance targets that the State has adopted for all children in reading and mathematics achievement, high school graduation, and the number of school dropouts, as well as the State's performance targets, if any, for school readiness; and B. Any other performance targets that the State or District has identified for migratory children. 2. Needs assessment. The plan must include an identification and assessment of: A. The unique educational needs of migratory children that result from the children's migratory lifestyle; and B. Other needs of migratory students that must be met in order for migratory children to participate effectively in school. 3. Measurable program outcomes. The plan must include the measurable program outcomes (i.e., objectives) that a State's migrant education program will produce to meet the identified unique needs of migratory children and help migratory children achieve the State's performance targets identified in paragraph (1)(A) of this section. 4. Service delivery. The plan must describe the strategies that the State Board will pursue on a statewide basis to achieve the measurable program outcomes in paragraph (3)(A) of this section by addressing: A. The unique educational needs of migratory children; and B. Other needs of migratory children. 5. Evaluation . The plan must describe how the District will evaluate the effectiveness of its program. Record Keeping District records for migratory children should include the following: 1. Immunization records and other health information; 2. Elementary and secondary academic history (including partial credit), credit accrual, and results from State assessments; 3. Other academic information essential to ensuring that migratory children achieve to the challenging State academic standards; and 4. Eligibility for services under the Individuals with Disabilities Education Act. The District is required to keep financial records to demonstrate: 1. The amount of funds under the grant or sub-grant; 2. How the District uses the funds; 3. The total cost of the program; 4. The share of the cost provided from other sources; and 5. Other records as needed to facilitate an effective audit. The District must maintain migrant child records for three years after the date the District submits its last expenditure for the time period. If any litigation, claim, negotiation, audit, or other action involving the migrant child records is taken, the records must be retained until the completion of the action and resolution of all issues or until of the end of the regular three year period, whichever is later. For an employee who has both migrant child and non- migrant child responsibilities, the District must maintain appropriate time distribution records. Actual costs charged to each program must be based on the employee's time distribution records. For instructional staff, including teachers and instructional aides, class schedules that specify the time that such staff members devote to migrant child activities may be used to demonstrate compliance with the requirement for time distribution records so long as there is corroborating evidence that the staff members actually carried out the schedules. Legal Reference: 76.730-76.731 Education Department General Admin. Regulation (EDGAR) 80.42(b)(c) Education Department General Admin. Regulation (EDGAR) Migrant Education Program Policy History: Adopted on: 02/27/2007 Revised on: 02/23/2016 Revised on: 07/25/2017 Revised on: 08/25/2020 Policy History: Adopted on: February 27, 2007 Last Revised: February 20, 2025 at 5:02:23 PM