Jerome Joint School District No. 261

COMMUNITY RELATIONS 4510

Public Gifts to the Schools: Donations of Material/Equipment Affecting Building Structure or Maintenance

(Regulations)

Organizations desiring to donate equipment or material that will affect the physical structure of a building, either

in appearance or in operating maintenance expense, must have the project approved by the school administration.

Items to be donated must meet the technical specifications and standards of similar equipment or materials

purchased by the district. If items are not new, the condition or the equipment or materials must be evaluated by

qualified persons other than the organization making the donation.

The following procedures shall apply to filing a project request:

1. The organization desiring to make the donation must ensure the proposed project will not cause

inequitable treatment of any student(s) or student group(s).

2. The organization will discuss the proposed project with the building principal prior to filing a request with

the central office.

3. After discussion with the building principal, the organization will submit a written request to

superintendent or designee specifying the type of item to be donated, the technical specifications of the

item, and information regarding installation, maintenance, and replacement of the item.

4. The request will be evaluated by a committee appointed by the superintendent or designee. The

committee will use the following criteria in evaluating the proposed project:

a. Educational value to the student body;

b. Cost factors in relation to the Board’s of education’s approved budget:

i. Immediate costs such as installation or remodeling,

ii. Long-range costs such as operation and maintenance,

iii. Replacement costs when the item is no longer operable.

c. Technical quality of the proposed donated item;

d. Commitment of the donating organization to continuance of the project.

5. Based upon the committee’s evaluation and recommendations, the superintendent will approve or

disapprove the request. If the request is disapproved, the committee will make recommendations to the

requesting organization as to requirements necessary to approve the request.

6. If a project is disapproved by the committee and the superintendent, the requesting organization may

appeal the decision to the Board of education.

Donations Regarding National Motto

In accordance with Idaho law, the District is prepared to receive donations to display the national motto as

described in Policy 9802.

Cross Reference: 9802 Display of National Motto

Policy History:

Adopted on: 10/24/2006

Revised on: 10/24/2023