Jerome Joint School District No. 261

NONINSTRUCTIONAL OPERATIONS 8105

Extracurricular Transportation

The term “extracurricular” refers to activities or events which are supplements to the regular instructional program and do not involve class credit, including, but not limited to athletics; clubs, student groups and/or organizations; and community activities; and, when the following are done as out-of-class activities, speech, debate, music, and band.

The use of school buses and other District vehicles is strictly limited to school activities. Vehicles may not be loaned or leased to non-school groups unless permission is specifically granted by the Board or their designee. On all activity runs, District vehicles will be operated by an appropriately trained and licensed driver and only authorized activity participants, professional staff, and chaperones assigned by the administration may ride in the vehicle.

The determination as to whether to provide transportation for students, spectators, or participants to and from extracurricular activities shall be made solely by the District. This determination shall include, but is not limited to, the decision to provide transportation, the persons to be transported, the type or method to be utilized, all transportation scheduling and coordination, and any other transportation arrangements or decisions. Employees who are involved in extracurricular activities shall be advised by the administration as to the transportation arrangements made, if any.

District employees wishing to undertake independent arrangement, scheduling, or coordination of transportation for extracurricular activities shall do so only when specifically directed or approved by the Superintendent or their designee. District employees will notify the Superintendent or designee of all transportation details and/or arrangements made after authorization. District employees shall not use a personal vehicle to transport students unless approved by Superintendent or designee.

While the District does not prohibit students or District patrons from arranging a carpool to provide transportation to any District facility, activity, or event, it is impractical for the District to take steps to ensure the safety of any carpool vehicle or driver. For this reason, the District and its employees shall not arrange, encourage, or take responsibility for any such carpool. The District will bear no liability associated with any carpool arrangements.

A passenger list and itinerary for all extra curricular activities will be provided to the Superintendent or designee. 

All vehicles used to transport students on activity trips shall be in safe mechanical and good working condition.

At its discretion, the District may charge fees for transportation of students to and from extracurricular activities where attendance is optional.

Student Travel to/from Extracurricular or Co-Curricular Activity

Unless other travel arrangements are authorized, students will board the school vehicle at the school designated as point of origin for the trip and will return to the point of origin in the vehicle. There will be no stops along the designated route to pick up or discharge students. 

The only variation allowed in this regulation is the release of students to parents/guardians in a face-to-face situation at the close of the activity before buses begin the return trip. Such release must be arranged with the coach or athletic Director through a sign out sheet or an email received in advance.

Responsibility for extracurricular transportation, when not provided by the District, will remain with the parent. who will be required to sign a waiver and release of claims prior to the extracurricular activity or event.  Such waiver and release of claims remain on file at the school.

The activity organizer must provide at least one instructor, coach, or adult sponsor for each school vehicle on a special trip who shall be familiar with or provided a copy of this policy. The driver will be responsible for the safe operation of the vehicle. The sponsor will be responsible for supervision of students and enforcement of transportation rules. Any adult designated by the principal as a sponsor will have such authority. 

Cross References: Description:

3380 Extracurricular and Co-Curricular Participation Policy

8100 Transportation

Legal References:  Description:

I.C. § 33-512(12) Governance of Schools

IC § 33-1506 Inspection of School Authorized Vehicles

IC § 33-1509 School Bus Drivers – Definition – Qualification – Duties

I.C. § 33-1501 Transportation Authorized

IC 33-1006 Transportation Support Program

IC 33-1504 Authorized Vehicles

IC 33-1515 Requirements for Authorized Vehicles for the Transportation of Pupils to and from School and School-Related Events

IDAPA 08.02.02.190 Program Operations

Policy History:

Adopted on: 10/24/2023

Revised on: 05/26/2026