Jerome Joint School District No. 261

COMMUNITY RELATIONS 4210P

Community Use of School Facilities

Applications requesting use of the school facility must be presented to the building principal at

least ten days in advance of the time desired and must be signed by a qualified representative of

the organization desiring to use the building.

When considering facility use applications, the following should be taken into consideration:

1. The activity should not interfere with the schedule of normal activities of the school or District;

2. The content of the activity should be reasonably appropriate in a school setting;

3. The event is not in conflict with the health and safety of the District or community and does not violate

any federal, state, or local ordinance;

4. The event may not be held by the District in support of or in opposition to any candidate or ballot

measure. If the District permits facilities rental by any entity or person seeking to hold a meeting in

support or opposition to any candidate or ballot measure, the denial or approval of such rental cannot be

based upon the content of the position of the entity or person seeking to hold a meeting and shall likewise

make rental options equally available to the counter entity or person if they seek to rent the school’s

facilities.

5. The user agrees to follow all health and safety protocols outlined by the District.

The renting of school facilities will ordinarily be on a first-come-first-serve basis for eligible organizations, except

that school-related activities shall have priority.

Right to Decline Use

The use of the school premises will be denied when, in the opinion of the Superintendent or the

Designee, such use may be construed to be solely for commercial purposes, when there is

probability of damage or injury to school property, or when the activity is deemed to be improper

to hold in school buildings, or if it conflicts with any federal, state, or local public health

ordinance or District health policy or procedure.

Fees

The Superintendent, or designee, shall establish a schedule of fees and make additional

adjustments in the fees as necessary for the use of any school facility or school grounds.

Fees/rental charges shall cover costs of wages of school personnel involved and utilities. The

Board will review this fee schedule annually. Fees may be waived by the Superintendent or

designee in consideration of services rendered by public institutions or nonprofit organizations in

direct support of public school students or staff.

Fees will be invoiced and the sponsoring organization whose name appears on the application

shall be held responsible for any and all damages to school property and equipment.

Schedule of Fees When No Custodial Staff Is On Contract

Jerome school affiliated sports team: Custodial Fee Rental Fee

$0 $0

Local Community Organization with majority of participants enrolled within the district or majority of participants

are Jerome County residents: Custodial Fee Rental Fee

$25 hour with 2 hour minimum $0

Outside organizations with less than a majority of students enrolled in the district or event collecting fees:

Custodial Fee Rental Fee

$25 hour with 2 hour minimum $450 a day

Discretion can be granted at the direction of the Athletic Director or Superintendent.

Insurance Coverage

The Board shall require facility users to carry a commercial general liability insurance policy

with a minimum limit per occurrence of $1,000,000. A Certificate of Insurance for the policy,

naming the Jerome School District as an additional insured, may also be required along with

the facility use request. The Board reserves the right to require increased insurance coverage on

any event.

School Equipment

Use of school equipment in conjunction with the use of school facilities must be specifically

requested in writing and may be granted by the procedure by which permission to use facilities is

granted. The user of school equipment must accept liability for any damage to or loss of such

equipment that occurs while it is in use. Where rules so specify, no item of equipment may be

used except by a qualified operator. No District equipment shall be removed from the premises

for use by non-District personnel unless otherwise provided for in policy. All equipment used in

must be thoroughly cleaned and disinfected by the user.

Supervision

No school building or facility shall be used for any purpose which could result in picketing,

rioting, disturbing the peace, or damage to property or for any purpose prohibited by law.

No access to other rooms or equipment in the building shall be permitted unless designated by

agreement.

Outdoor Facility Usage

The following applies to all District outdoor facility rentals:

1) The rental group shall be responsible for the full replacement cost of any facility or equipment damage.

2) Arrangements for keys for any rented facility must be made prior to the event by contacting the Athletic

Director.

3) The procedure for cancellation of outdoor events due to threatening weather and/or field conditions is as

follows:

a) If field conditions are such that play is not recommended, the athletic director shall notify the

rental group as far in advance as possible that contests must be canceled. Practice field rental will

be substituted, if possible; and

b) If there is rain the day of the scheduled contests, the game field rental is considered canceled and

game fields are not to be used. Questions can be answered by calling the athletic director, high

school principal, or Superintendent (in that order).

4) All equipment items the rental group desires must be listed on the rental agreement.

5) Requests for night rentals will be reviewed on a case-by-case basis.

Policy History:

Adopted on: 10/24/2006

Revised on: 05/22/2012

Revised on: 09/22/2020

Revised on: 06/28/2022

Revised on : 10/15/2024

Revised on: 12/17/2024