Jerome Joint School District No. 261

FINANCIAL MANAGEMENT 7455

Federal Debarment and Suspension

For all District programs receiving federal funds, the District shall comply with all applicable Federal regulations

that restrict or prohibit transactions using Federal funds with all persons or entities that are debarred, suspended,

or otherwise excluded from or ineligible for participation in Federal assistance programs or activities.

This limitation is directed by Executive Order 12549 which provides that “a person who is debarred or suspended

shall be excluded from Federal financial and nonfinancial assistance and benefits under Federal programs and

activities.” Thus, the District shall refrain from entering into any transaction with a person or entity which has been

suspended or debarred by the U.S. Department of Education, or other federal agency from which the District has

received federal funds.

Covered Federal Non-Procurement Transactions

Federal funds received by the District that are covered by this policy include, but are not necessarily limited to

funds received from the following transactions:

1. Grants;

2. Cooperative agreements;

3. Scholarships;

4. Fellowships;

5. Contracts of assistance;

6. Loans;

7. Loan guarantees;

8. Subsidies;

9. Insurances;

10. Payments for specified uses; and

11. Donation agreements.

District’s Covered Transactions with Third Parties

This Policy applies to circumstances where the District enters into a procurement contract with a third party for

goods and/or services, and intends to use covered federal funds to partially or fully purchase such goods and/or

services, as more specifically described below:

A contract for goods or services is a “covered transaction” if any of the following applies:

1. The contract is awarded to the District pursuant to a nonprocurement transaction listed above and the

amount of the contract is expected to equal or exceed $30,000; or

2. The contract requires the consent of an official of a federal agency. In that case, the contract, regardless of the amount, is always considered a covered transaction, and it does not matter who awarded it. For example, it could be a subcontract awarded by a contractor at a tier below the District’s nonprocurement transaction; or

3. The contract is for Federally-required audit services.

In addition, a subcontract is also a covered transaction if:

1. It is awarded by a participant in a procurement transaction under a nonprocurement transaction of a

Federal agency that extends the coverage of Item 1 above, under “District’s Covered Transactions with

Third Parties”; and

2. The value of the subcontract is expected to equal or exceed $30,000.

District Responsibilities before Entering Into Covered Transactions - Prohibition

Prior to entering into a “covered transaction” with a third party, the District shall verify the person or entity with

whom it intends to do business is not excluded or disqualified by performing any one of the following:

1. Checking the Excluded Parties List System (EPLS);*

2. Collecting a certification from that person; or

3. Adding a clause or condition to the covered transaction with that person.

* The General Services Administration maintains the EPLS and makes it available to requesting parties. When a

Federal agency takes an action to exclude a person under the nonprocurement or procurement debarment and

suspension system, the agency enters the information about the excluded person into the EPLS. The EPLS may be

accessed online at: http://epls.arnet.gov or http://www.epls.gov. If the District has a question about any person or

entity on the EPLS, it should contact the point of contact for the federal agency that placed the person’s name into

the EPLS. The agency’s point of contact is identified in the EPLS.

In the event the third party is on the EPLS, the District shall not enter into the contemplated transaction unless and

until the federal agency responsible for providing the District with the Federal funds grants a written exception.

Legal Reference: 2 CFR § 200.213 Suspension and debarment

2 CFR § 180 Guidelines to Agencies on Government-Wide Debarment and

Suspension (Nonprocurement)

13 CFR § 400.109 Government-wide Debarment and Suspension

31 U.S.C. § 6503 Intergovernmental financing (Cash Management Improvement

Act of 1990)

Policy History:

Adopted: 02/25/2020

Revised: 05/24/2022