Jerome Joint School District No. 261

FINANCIAL MANAGEMENT 7403

Procurement of Goods and Services for School Meal Programs

When making purchases related to the District federally funded school breakfast and lunch programs, the District

shall adhere to the following requirements in addition to any more restrictive requirements imposed by other

applicable policies.

Micro Purchases ($10,000 or Less)

The District shall, to the extent practicable, distribute micro purchases equitably among qualified suppliers. Micro

purchases may be awarded without soliciting competitive quotes if the District considers the price to be

reasonable. The District shall maintain evidence of this reasonableness with the records of any such purchase.

Small Purchase Procedures ($10,000 to $49,999)

Before making a small purchase, the District shall obtain quotes from vendors. When possible, three quotes should

be obtained, and in all cases at least two quotes will be obtained. These quotes may be provided verbally and shall

be documented by the District.

Semi-Formal Bidding ($50,000 - $99,999)

The District shall issue a written request for bids for any purchase subject to semi-formal bidding requirements.

This request describing the goods or services desired shall be provided to at least three vendors. Unless there is an emergency, the District shall grant the vendors three days to provide a written response. In all cases, the vendors shall have one day to submit any objections.

Formal Bidding ($100,000 or More)

At least two weeks before the bid opening, the District shall publish notice of the request for bids. The District shall

make bid specifications available upon request and will accept written objections. The District may, at its

discretion, request a security or bond from vendors submitting bids.

All bids shall be publicly opened at the time and place prescribed in the invitation for bids.

The purchase shall be made pursuant to an open competitive sealed bid process. The procurement to be made

from the qualified bidder submitting the lowest bid price complying with bidding procedures and meeting the

specifications for the goods and/or services sought to be procured.

The contract shall be a firm fixed price contract and may specify a lump sum or a per unit price. The District may

reject any bid if there is a sound and documented reason to do so.

Legal References: 2 CFR § 200.319 Competition

2 CFR § 200.320(a) and (b) Methods of Procurement to be Followed

2 CFR § 200.67 Micro-purchase

I.C. § 67-2806 Procuring Services or Personal Property

Policy History:

Adopted on: 01/25/2022