Jerome Joint School District No. 261

COMMUNITY RELATIONS 4500P

Public Gifts/Donations to the Schools (Regulations)

The following basic principles shall apply to all gifts accepted by the school district:

1. Gifts to employ “regular” full- or part-time personnel shall be discouraged.

2. Gifts that involve significant costs for installation or maintenance, or initial or continuing financial

commitments from school funds shall be discouraged.

3. Gifts to individual members of the staff by students, parents, or organizations shall be discouraged.

4. Gifts on a matching basis requiring money, property, or services by the district shall be discouraged.

5. Gifts to the school district become the property of the district and are subject to the same controls and

regulations that govern the use of all district-owned property.

6. Any purchases to be funded by a cash donation must be processed in accordance with district policy.

7. Gifts of library materials will only be added to a school library’s collection if they meet the standards for

selection of library materials. Policy 2510 and Procedure 2510P provide further detail on the donation of

library materials.

8. Gifts that meet the definition of a fixed asset as outlined in the district policy on inventories must be

added to the school’s fixed assets inventory.

9. Gifts with a value of $1,000 or less will be accepted by the authority of the appropriate principal, director,

or program manager. Gifts with a value in excess of $1,000 but less than $10,000 will be accepted by the

authority of the superintendent or designee. Contributions with a value in excess of $10,000 will be

presented to and acted upon by the board of trustees.

10. At the time of acceptance of the gift, there will be a definite understanding with regard to the use of the

gift, including whether it is intended for the use of one particular school or all schools in the district. It is

the responsibility of the appropriate principal, director, or program manager to approve and accept the

gift, process the appropriate forms to update inventory, and to send an acknowledgement letter to the

donor.

Policy History:

Adopted on: 10/24/2006

Revised on: 02/28/2023